HiBob: The Top Up-and-Coming HRIS for Streamlined HR Management 🌟
🤖 HiBob was established in 2015 and has gained over 3,000 customers in over 140 countries since then. It impresses users with its comprehensive HR functionality, offering a wide array of HR features and tools that meet a whole host of HR needs. These include employee data management, performance reviews, salary review management, goal management, employee surveys as well as time-off tracking, on- and offboarding, and more. By providing a centralized platform, HiBob effectively streamlines various HR processes and tasks into one single solution.
HiBob's powerful automation capabilities set it apart from its competitors. The platform offers automated workflows that can be easily customized based on various conditions and requirements. This level of automation streamlines HR processes, reduces administrative burdens, and allows HR professionals to focus on strategic initiatives that drive business growth. HiBob's automation features empower organizations to achieve operational excellence and enhance employee experience.🔥
In the fast-paced world of business today, HR professionals are in need of powerful and efficient tools to optimize their operations and improve employee management. HiBob has emerged as a leading solution, recognized for its exceptional HRIS capabilities (Human Resources Information System) that cater to the diverse needs of organizations worldwide. HiBob stands out for its exceptional functionalities, including great workflows and task streams. In this review, I’ll delve into the remarkable features of HiBob, its customization capabilities, and its impressive functionalities that accompany it. 🌈
Who is HiBob suitable for?
HiBob is an ideal HR tool for modern, mid-sized, and dynamic global companies with a decent budget looking for an HR tool capable of scaling easily from zero to 500, and even up to 1000 employees. It caters to companies with geographically diverse workforces that work remotely or in a hybrid setup and that prioritize people engagement. 🌍
This comprehensive solution offers a range of features, including customizable workflows, self-service capabilities, and an all-in-one platform encompassing HRIS, performance management, and salary reviews. While HiBob covers performance reviews comprehensively, it does not support recruiting. HiBob is designed to be flexible and scalable, providing companies with effortless management of their growing workforce. Its flexibility and agility set it apart from competitors, making it a seamless choice for navigating high-growth phases or times of reorganization.
🎉 One of the key strengths of HiBob is its ability to deliver a refreshing user experience. It boasts a user-friendly interface and intuitive navigation, ensuring a pleasant and efficient user journey. Additionally, the tool prioritizes connectivity by seamlessly integrating with other tools, enabling streamlined processes and efficient information flow.
For organizations seeking a long-term HRIS solution, HiBob's scalable and customizable features, combined with its focus on user experience and connectivity, make it an excellent choice. Whether you're starting from scratch or planning to scale up to 500 or even 1000 employees, HiBob is equipped to meet your needs and support your HR operations effectively. 🎯
What modules and features does HiBob have?
HiBob is an extensive HR tool offering a wide range of features designed to cater to diverse industries and meet various customer requirements. Here is a list of all the individual modules and features provided by HiBob:
📂 Employee Data Management (HRIS)
🎉 On- & Offboarding incl. Preboarding (welcome emails to new employees even before they start)
📊 Reporting & Analytics
😄 eNPS & Employee Wellbeing Surveys
🚀 Performance Reviews
🎯 Goal Management based on the OKR Framework
💼 Salary Reviews
⏰ Time Tracking
🌟 Benefits Administration (only relevant for the USA)
📢 Your Voice (Whistleblowing)
📈 Workforce Planning
🏖️ Sandbox Environment
📲 Mobile App
Core features, usability and ease of use
HiBob is designed to meet the needs of growing organizations, offering scalability to handle increased employee headcounts and expanding HR requirements. It provides a wide range of features that contribute to its user-friendliness and scalability. Here are the key aspects that make HiBob extremely user-friendly and adaptable:
User-Friendly Interface: HiBob is renowned for its intuitive and user-friendly interface, making it easy for HR administrators and employees to navigate and use the platform. The design and user experience enhance adoption rates and improve efficiency in managing HR processes. The interface is easily adaptable to different employee groups, allowing customization by language (the tool supports Danish, German, English, French, Italian, Dutch, Norwegian, Portuguese, Spanish, Swedish, and traditional Chinese), location, or department and allows for easy self-service. Employee profiles are presented as one-pagers, displaying all relevant information as users scroll down. The tab overview moves along, allowing for easy section navigation without excessive scrolling. 🌐
HiBob offers excellent customizability, adaptability, and integration capabilities. Organizations can easily include necessary information using the tool's API and bulk edit function. It seamlessly integrates with popular third-party systems, ensuring consistent data exchange and reducing duplicate data entry. However, customizability adds complexity, and localization support may be limited depending on the region.
Automation and Workflows: HiBob incorporates automation features and customizable workflows to streamline HR processes, reduce manual tasks, and enhance efficiency. Notably, its onboarding functionality stands out, providing locally tailored workflows and seamless communication to create a remarkable new hire experience. This feature ensures new employees feel supported, engaged, and ready to contribute from day one. ⚙️
Surveys: HiBob has existing research-validated templates for engagement, attitude and satisfaction and other quick surveys to capture employee feedback. You can send them out to selected audiences. Automated reporting and analytics including heat maps to understand the feedback across the company and its different departments overall.
Exceptional Customer Support: HiBob is committed to providing smooth and efficient customer support. The dedicated support team promptly addresses user queries and concerns, ensuring a positive experience. With their fast response time, users can rely on HiBob's customer support to navigate any challenges they encounter. 🙌
Mobile App: HiBob's mobile app is designed to meet the needs of employees, providing a convenient and user-friendly interface to access HR-related information on the go. This feature enhances the employee experience and promotes self-service capabilities.
Enhanced Features: HiBob offers sophisticated and powerful features, such as an advanced org chart with a "find me" function that allows users to understand their position within the organization. It also provides sophisticated reporting and analytics capabilities, empowering HR teams to generate insightful reports on various HR metrics and trends. Additionally, features like "Tasks," audit trails, tagging collaborators, and a sandbox testing environment, which most are missing from most other HRIS in the market, contribute to the overall functionality and usability of HiBob.
🌟 In summary, HiBob stands out for its core features, usability, and ease of use. Its user-friendly interface, customization options, automation capabilities, and exceptional customer support contribute to its reputation as an efficient and scalable HRIS solution. With continuous improvements and enhanced features, HiBob remains at the forefront of meeting the evolving needs of modern organizations.
About the Author
Marie ist an HR Consultant and tool implementation expert based in Berlin, Germany. She has been running her consulting business since 2019, advising both startups and enterprise clients on how to best select HR tools and software as well as supporting as an interim HR Lead or strategy consultant for select clients.
HiBob vs. the competition
When comparing HiBob to other HR systems like BambooHR, which I’ve also reviewed recently, it becomes evident why HiBob is preferred by many organizations and is one of the top HR systems that companies will buy in 2023. HiBob stands out for its sophistication in module functionality. HiBob's well-organized user interface, excellent user experience, and customization options contribute to its appeal for businesses seeking a robust HRIS solution. By leveraging HiBob's extensive capabilities, organizations can optimize their HR processes and drive efficiency across their entire workforce. 💼
Scalability is a key consideration for high-growth organizations, and here HiBob outshines other tools like BambooHR, which specifically fall short when it comes to scalability. On the other hand, HiBob's workflows and on- and offboarding processes are designed to adapt and accommodate the evolving needs of rapidly growing businesses. For organizations experiencing rapid expansion, HiBob is the ideal choice to ensure seamless HR management throughout their growth journey. 🌱
HiBob for employee data management
HiBob's CoreHR module serves as a comprehensive solution for managing core HR processes. With features like employee data management, self-service portals, time and attendance tracking, leave and absence management, document management, and reporting and analytics, the module enhances HR efficiency, improves data accuracy, and empowers employees and managers with self-service capabilities. It streamlines HR operations, ensures compliance, and facilitates data-driven decision-making, ultimately contributing to an efficient and productive HR environment within organizations.
The CoreHR module in HiBob provides essential features to effectively manage core HR processes within organizations. This module serves as a centralized hub for storing and accessing crucial employee data and streamlining HR operations. The module allows HR teams to efficiently manage and maintain employee data, including personal information, employment history, and documentation. It provides a secure and centralized database that can be easily accessed and updated, ensuring accurate and up-to-date employee records. Key features of the CoreHR module include: 🗂️
Custom Access Levels: Define subsets of employees and define their access and editing rights across various sections and functionalities across the tool.
Employee Directory: Here you can find all core employee information compiled in one view. You can manage bulk edits from here to change any employee data field or launch an electronic signature request. Audit trails keep track of any changes that are made on employee profiles. Customisable employee profiles based on location and other variables.
Time-Off and Time Tracking: This integrated solution streamlines attendance, simplifies payroll, ensures accurate time tracking, and empowers employees to manage their leave and can be customized to requirements in different countries. ⏰
Self-Service Portals: HiBob's CoreHR module features self-service portals for both employees and managers. Employees can conveniently access and manage their personal information, view payslips, request time off, and handle other HR-related tasks. This empowers employees to take charge of their HR responsibilities, alleviating the administrative burden on the HR team. Additionally, managers have access to their team's information, allowing them to review and approve requests, oversee performance management, and provide support for employee development. The self-service portals enhance efficiency and collaboration within the organization.
Electronic Signature and Document Management: HiBob's CoreHR module enables digital document signing and centralized storage, simplifying access, compliance, and reducing paperwork.
Org Chart function: It provides a visually appealing and dynamic representation of the organization's structure, enabling real-time updates, employee profile visibility, customization options, search and filter capabilities, integration with HR data, collaboration and planning features, mobile-friendliness, and robust privacy and security measures. You can use the “FindMe” option to see where you sit in the organization and create your own customized org charts and share it with collaborators. 🌐
Reporting and Analytics: The module offers robust reporting and analytics capabilities, providing insights into various HR metrics and trends. HR teams can generate reports on employee demographics, turnover rates, training activities, and schedule them to be shared with other team members. The analytics enable data-driven decision-making and help identify areas for improvement.
The Workforce Planning: This function offers a comprehensive set of features for effective workforce management, including position management, visualizing and managing positions, involve stakeholders in planning, streamline decision-making, gain insights through analytics, align HR and payroll processes, support succession planning, centralize document and data management, and adapt the platform to meet specific organizational needs. HiBob's Workforce Planning function enables organizations to optimize their workforce planning strategies, promote organizational growth, and drive long-term success.
The Performance Review module in HiBob offers a range of powerful features to customize, streamline and enhance the performance review process within organizations. This module provides a centralized platform for conducting comprehensive performance evaluations and promoting continuous growth and development. It helps employees grow, develop action plans, and set goals to develop and retain your talent.
🌟 Key features of the Performance Review module include:
Customizable Evaluation Templates: HiBob's Performance Review module is highly flexible and configurable. It allows organizations to create customizable evaluation templates tailored to their specific needs. These templates can include various performance metrics, competency assessments, and feedback sections, ensuring a comprehensive evaluation of employees' performance.
360-Degree Feedback: The module facilitates 360-degree feedback, enabling employees to receive feedback from multiple sources, including managers, peers, and subordinates. This feature promotes a holistic understanding of an employee's performance and fosters a culture of open communication and collaboration.
Goal Setting and Tracking: With the Performance Review module, employees and managers can set goals using the OKR framework and track progress over time. This feature enables ongoing performance management and aligns individual goals with organizational objectives. It facilitates regular check-ins and discussions about progress, ensuring clarity and accountability.
Performance Analytics and Reporting: The module provides powerful analytics and reporting capabilities, offering insights into individual and team performance. Organizations can track performance trends, identify areas for improvement, and make data-driven decisions. These analytics enable organizations to evaluate the effectiveness of their performance management strategies and identify high-performing individuals.
Development Plans and Training: HiBob's Performance Review module supports the creation of development plans based on performance evaluation outcomes. It allows managers and employees to collaboratively identify areas for improvement and develop targeted training and development strategies. This feature promotes employee growth and supports career advancement. 🏋️
Integration with Compensation Management: The Performance Review module seamlessly integrates with HiBob's Compensation Management module. This integration ensures that performance evaluation outcomes inform compensation decisions, allowing for a fair and merit-based approach to rewards and recognition.
In summary, HiBob's Performance Review module offers a comprehensive solution for managing the performance review process. With customizable evaluation templates, 360-degree feedback, goal setting and tracking, performance analytics and reporting, development plans, and integration with compensation management, the module enhances transparency, accountability, and employee development within organizations. It empowers managers and employees to have meaningful performance discussions, identify areas for improvement, and align individual goals with organizational objectives, ultimately driving employee engagement and organizational success. 🚀
💰The Salary Review module, also known as the "Comp" or "Compensation Management" module in HiBob, offers a robust set of features to automate, streamline and enhance the salary review process within your organization. This module provides a centralized platform for managing and conducting salary reviews by allowing access to relevant goal and performance data for all relevant collaborators, ensuring fair and consistent compensation practices.
🌟 Key features of the Salary Review module include:
Customizable Compensation Cycles: The module offers a robust set of features to streamline and simplify the salary review process within organizations. With its comprehensive data management, performance-based reviews, budgeting and planning, workflow automation, and analytical capabilities, the module enhances transparency, fairness, and efficiency in compensation management. Easily plan, set up and manage compensation cycles with prebuilt or custom built automations, reminders and toolsets.
Budgeting and Planning: The module offers budgeting and planning functionalities, allowing HR and finance teams to allocate salary increase budgets effectively. It provides insights into available budgetary resources, enabling organizations to make informed decisions while ensuring budgetary compliance. Easily collaborate on worksheets and planning processes together with your team members. 🔍
Workflow Automation: HiBob's Salary Review module automates various aspects of the salary review process including budget management and automatically updating the employee profiles once finalized, sharing and streamlining workflows and reducing administrative burden. It enables the creation of customizable approval workflows, ensuring that salary adjustments go through the necessary review and approval stages seamlessly all within the tool.
Compensation Analytics and Reporting: The module provides robust analytics and reporting capabilities, offering insights into compensation trends, salary distributions, and budget utilization. These analytics help organizations evaluate the effectiveness of their compensation strategies and make data-driven decisions. Ever wanted to have a bird’s eye view on how your organization shapes up salary-wise? Hibob has got you covered with detailed pre-built and custom reports. 💡
🌟 HiBob's "Workforce Planning" feature provides organizations with a comprehensive set of tools to effectively manage their workforce and plan for future growth, which is a feature that not many of its competitors have as part of their offering.
Organize your open and filled positions: Create a streamlined process for your workforce planning by mapping all your filled and open positions in a single interface. This makes it straightforward to align your hiring plan with your company strategy. Before exporting, the data can be grouped by department or can be aligned with your organization’s org chart. Various export and sharing options make it easy to keep your plans aligned with the wider team.
Involve everyone: Invite managers to the workforce planning module and allow them to only see the employees relevant to their organization. Thus they can understand the position itself better and who it is filled by. Managers can also request new positions to be added. 🤝
See the big picture: You can track planned positions against already hired ones and compare everything with your current hiring pipeline. This makes it easy to report on the current hiring process or see how well you are executing against your hiring goals. Analytics features help you to see new and backfilled positions and improve your recruitment execution. You also have pre-built reporting features like a Positions Management report and FTE Overviews available, which provides insights into the number of employees by department, site, and more.
With position management through a position matrix, users can easily visualize positions within the organization, including vacant positions, and access the org chart for a clear understanding of the company's structure.
Workforce planning events such as headcount planning sessions can be set up within the tool across the organization using worksheets, allowing users to select attendees and manage approvals seamlessly. 📝
📈 Overall, HiBob's Workforce Planning feature empowers organizations to effectively plan for succession, ensuring smooth transitions in key roles and fostering continued organizational growth.
The Payroll Hub in HiBob offers a range of features designed to streamline and simplify payroll processes. However, keep note that this functionality is currently only supported for US-based companies and will not work properly in the EU or other geographies due to a lack of integration into local payroll providers. 🌍
With four payroll reports, it ensures data completeness by providing alerts and nudges to users for completing validations.
Users can easily review any changes made, which are conveniently highlighted in yellow.
The Payroll Hub also allows users to select specific reports to share with their local payroll provider, including new hire reports, leavers reports, changes reports, and time-off reports for the pay period.
Integration with ADP workforce and other payroll providers is possible through an open API, enabling seamless data transfer and mapping of payroll data fields to match the requirements of the local payroll provider.
Furthermore, the Payroll Hub enables users to define the pay cycle, linking HR and payroll processes together.
Users can select relevant employees, set the pay frequency, determine the cycle start date, review date, and pay date, and then activate the cycle for automated processing.
GDPR compliance and usage in the European Union
HiBob’s wide range of capabilities makes it a trusted choice for businesses operating in multiple countries, effectively meeting their HR needs across different locations. The server is located in the EU, ensuring compliance with data protection regulations.
🔐 In terms of compliance and security, HiBob prioritizes data security and compliance with privacy regulations. The platform implements robust security measures to protect sensitive employee data and provides tools to assist organizations in meeting compliance requirements.
HiBob also features a "Your Voice" tool, which serves as an easy-to-use whistleblower case management system with an anonymity feature. This tool ensures compliance with various national whistleblowing protective directives, such as the EU Whistleblower Directive and the New Zealand Protective Disclosure Act. It enables anonymous communication to mitigate the risk of retribution when individuals speak up. Users can add notes, steps, and actions to the cases, define their status, manage communications anonymously, and easily retrieve archived cases when necessary. 🕵️♀️
HiBob pricing in 2023
Let's talk about HiBob's pricing structure. The cost of HiBob's modules ranges from 8 to 15 EUR per user, depending on the specific module selection and the number of employees within your organization. Custom pricing may be available at request and allows larger organizations to get volume discounts upon request. This pricing model allows businesses of all sizes to access the features they require without incurring unnecessary expenses. HiBob's commitment to affordability ensures that organizations can leverage its advanced HRIS capabilities without straining their budgets. 💰
🚀🔥 I’m walking away very impressed with the comprehensive feature-set that HiBob has on offer. Especially compared to other HR tools, HiBob feels snappy to use, features a wide set of useful features and modules and is generally highly scalable and customizable.
Combined with its focus on user experience and connectivity, HiBob is a great modern HRIS tool for both big and small companies.
👌 I would highly recommend Hibob to any company looking to change systems, especially since HiBob has an exceptional customer support team that is ready to assist you. They have the expertise to guide you through any complexities and help you harness the full potential of HiBob's features. 🙌
5 out of 5 stars